IP Admin SME

We are looking for an IP Admi SME to join our Trademarks Admin Team in Belgrade. You will handle filing and prosecution support for IP attorneys, manage global trademark office correspondence, and guide colleagues and clients to ensure best practices. The role also involves overseeing IP portfolio management, tracking deadlines, and ensuring compliance with trademark regulations throughout the prosecution lifecycle.

About You – experience, education, skills, and accomplishments 

• 2+ years of work experience in the IP field

• proficient in English

• proficient in MS Office

• Bachelor's degree or equivalent working experience

It would be great if you also had . . . 

• Working experience with renewal management process

• Working experience in Argos and on Syngenta processes

• Paralegal qualification, IP training/certificates or equivalent

• Demonstrated ability to take initiative and maintain a positive, can-do attitude in all tasks.

• Proven experience as a confident and respectful team member, fostering a collaborative work environment.

What will you be doing in this role?

• Assisting clients by facilitating smoother processes for filing, managing, and enforcing intellectual property rights across different jurisdictions by utilizing their knowledge of IP rights and the international systems for their protection.

• Managing the IP Management Systems by calendaring statutory and non-statutory deadlines, reviewing patent and trademark prosecution documents, and ensuring data integrity.

• Prioritizing docketing/de-docketing requests, facilitating timely filing of applications and responses, and coordinating with stakeholders.

• Preparing and filing documents with the United States Patent and Trademark Office (USPTO), tracking foreign filing deadlines, and maintaining accurate records in compliance with the standard operating procedures (SOPs); ensuring process SOPs are up to date.

• Support administrative tasks related to patent and trademark prosecution while staying updated on PTO guidelines and procedures.

• Help manage the client's intellectual property portfolio, including filing, maintaining, and renewing patents, trademarks, and copyrights timely.  Assisting in due diligence and IP audits for clients and supporting in data validation activities.  Participating in onboarding new business as well as participating in client calls.

• Conducting process training, providing query support, performing quality checks, and data quality audits, participating in client calls, and reviewing and addressing teams and client's IP know-how requirements. Keeping the team informed about changes in IP rules and regulations.

About the Team  

TM IP Admin Team (within the wider Operations team) is responsible for performing Trademark operational tasks with assistance and under supervision from other paralegals and senior team members. This team is also focused on fulfilling Trademark operational tasks as requested in most areas of Trademark prosecution (applications, registrations, recordals and renewals) based on defined workflow and Standard Operating Procedures.

Benefits:

• Holidays: 25 days paid leave per annum

• Private Health Insurance

• Paid Lunch

• Yearly Bonus

• Yearly Merit Plan

• My Learning Platform

• Fit Pass

• Life Insurance

• Accident Insurance

• Mental health care

• Company bicycles for rent free of charge

Hours of Work 

This is a full-time position, with core engagement hours within the CET time zone. This is a hybrid position, and you will be expected to work from our Belgrade office for a minimum of 3 days every other week.

Only shortlisted candidates will be contacted.

At Clarivate, we are committed to providing equal employment opportunities for all  qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.