Marketing Document Flow Specialist

5 days ago

Belgrade, Central Serbia Citrus Systems Full time 30,000 - 60,000 per year

Hello there, thanks for paying attention to our vacancy and let us introduce ourselves.

We are an IT company occupying a remarkable place in marketing, gaming, and financial segments of the iGaming industry. Our products are successfully implemented in European, African, and Latin American markets.

Ever since we first started, we have been driven to find the best solutions in everything we do. At the same time, we have been creating strong connections all over the world which have helped us to establish our presence in the industry.

We strive for fun, elegance, and efficiency in everything we do. You can feel this in our relaxed, homelike working environment. We offer employment and seek to hire only the brightest, most driven, and most gifted minds around.

Currently, we are looking for an ambitious Marketing Document Flow Specialist (Russian & English Speaking) to join our team for full-time employment in our beautiful office in New Belgrade.

Here are a few reasons to join us:

competitive salary and constant encouragement for your efforts and contribution (annual salary review);rapid growth (junior to CEO is a familiar journey for our company. We value business results and individuals eager to raise the bar. As an employer we provide supportive space to pursue your ideas);we are taking care of the overall well-being of our people by providing private health insurance and Fit Pass for all;work-life balance (25 working days of paid vacation, flexible schedule, corporate events, and team-building activities);modern and comfy office (easy-to-get office in new business center with a spectacular view, free fruits, and snacks in the office, playroom with billiard, tennis table, and PlayStation);we like to celebrate special days and have fun at our corporate events, and team-building activities, and we have special vouchers for our people's birthdays so you can enjoy your special day.

As a Marketing Document Flow Specialist (Russian & English Speaking) at our company, you would be responsible for:

Marketing Contract & Partner Management

Collect and verify documentation and details from marketing partners, affiliates, and vendors.Prepare and fill in marketing contract templates (campaign agreements, influencer deals, media buys, etc.).Maintain and regularly update the marketing contract register in the internal systems.Enter partner and contract information into authorization tools (e.g., chat platforms, file storage, GitLab, CRM).

Monitor contract validity, payment schedules, and renewal deadlines.

Coordinate with internal teams (Legal, Finance, Partnerships) to ensure all contracts are reviewed, approved, and signed on time.

Document Flow & Process Control

Manage incoming and outgoing marketing documentation, ensuring accuracy and version control.Keep organized records of agreements, partner briefs, and compliance documents.Support the setup of new marketing partners and maintain the database for quick access.Help optimize and standardize internal processes related to marketing documentation and approvals.

Communication & Coordination

Communicate with internal teams and external partners in Russian and English to clarify details and ensure alignment.Support Marketing Managers in day-to-day documentation needs for ongoing campaigns.Provide periodic reports on document status, contract expirations, and pending approvals.

Requirements:

Experience in document flow management, marketing operations, or contract administration.

Fluency in Russian and English (written and verbal).

Excellent organizational skills and attention to detail.

Proficiency in Google Workspace / Microsoft Office; familiarity with internal platforms (e.g., GitLab, CRMs, project trackers).Strong communication skills and a sense of ownership over deadlines and process quality.

Nice to have:

Experience in a marketing or partnerships team (affiliate, influencer, media, or B2B marketing).Understanding of basic marketing workflows and documentation (campaign briefs, partner onboarding, contracts).Ability to work independently in a fast-paced, multilingual environment.

For our part, we are ready to provide you with our full and comprehensive support in order to successfully cope with this list of tasks. Our Marketing team is waiting for you to become an indispensable part of it

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