Executive Assistant

Job Title: Executive Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 1500 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a boutique CPA firm with a collaborative admin team, including a Chief of Staff and Office Manager. The firm operates in a fast-paced, client-centric environment and is looking for a junior Executive Assistant to support day-to-day operations and team efficiency.

Position Overview:

This Executive Assistant role is a great opportunity for someone early in their career looking to grow in a structured, professional environment. You'll provide administrative support to the Chief of Staff and Office Manager, helping ensure that the firm's internal workflows and external engagements run smoothly. The ideal candidate is organized, responsive, and eager to contribute to a high-performance team.

Key Responsibilities:

• Manage calendars, schedule meetings, and support task prioritization.
• Coordinate internal and client meetings, prepare agendas, and assist with follow-ups.
• Help organize documentation, notes, and internal tracking systems.
• Support email and calendar management for key stakeholders.
• Track and follow up on deliverables and deadlines.
• Assist with light project coordination and general team support.

Qualifications:

• 1-2 years in an Executive Assistant, Admin Coordinator, or similar support role.
• Strong organizational and time-management skills.
• Comfort with tools like Google Workspace, Calendly, Slack, or similar.
• Clear written and verbal communication skills.

Nice-to-Haves:

• Experience supporting professional services (e.g., CPA, consulting, or legal firms).
• Familiarity with CRMs or task management tools.

Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.