business support coordinator

Business Support Coordinator

London (UK) -100%

BE WTR is the new, premium water brand chosen by many of the world's best chefs. We are innovative, sustainable and here to change how the world hydrates.

As a fast-growing, Swiss scale up, we put a lot of energy, passion and know-how into our work. Today we are present in Switzerland, France, Singapore, the Gulf States, UK, Morocco, Canada and China, with hungry expansion plans in the coming years.

At BE WTR we believe that water should always be a short journey. Why ship in water from the end of the world when you can get premium, local and great tasting water in sealed bottles with us? We are zero plastic, zero waste and minimum transport.

You find our clients within luxury hospitality, high gastronomy, top-notch offices and homes. We help our customers access sustainable premium water, while significantly reducing their carbon footprint. As a dedicated member of 1% for the Planet and B Corp certified, social and ecological responsibility is at the heart of what we do. BE WTR's multicultural team is passionate about customer focus, innovation, and development.

As an Administrative & Commercial Assistant, you will play an active role in supporting the growth of our UK market. You will be at the heart of a business in start-up phase in the UK, you will be learning and involved in a wide range of administrative, operational and back-office activities, sales support and events organisation, and will have opportunities to take initiative, ownership, and develop within the role.

Join us and BE proud of your work

YOUR SCOPE

Finance:

• Prepare receivable invoices
• Prepare payable invoices for monthly payments
• Liaise with external accountants as appropriate
• Ensure data accuracy in various systems (Salesforce, ERP)
• Assist with the preparation of annual audits
• Follow-up on client payments
• Liaise with finance support in Switzerland

Administration:

• Manage administrative correspondence and answer queries
• Manage shipping and mailing
• Maintain physical and electronic filing
• Provide support to the HR administration and employee onboarding/offboarding
• Manage employee material (IT, keys, cars, etc...)
• Assist with general corporate matters

Supply Chain/Logistics

• Provide support in relation with supply chain operations such as demand planning, logistic coordination, stock reconciliation, reporting...
• Record stock movements in the systems and ensure accuracy
• Liaise with HQ to coordinate supplies

Executive and Commercial Support

• General support to the Managing Director, Commercial Director and Sales team
• Participation in the preparation of internal reports, presentations and analyses.
• Assistance in coordinating cross-departmental projects
• Provide support to events organisation and coordination
• Participate actively at events, client facing, promoting the BE WTR products
• Pro-actively approach/identify and engage with suitable partners to raise BE WTRs profile/awareness amongst our target audience

YOUR PROFILE

• Bachelor or Master's in Business, Administration, Finance, Hospitality or relevant field
• High Sense of service, hands-on attitude, and interest in operational matters
• Strong Excel and MS Office skills, knowledge of Mac OS a plus
• Strong adaptability to a fast-changing environment
• Problem solving, organization & time management skills
• Self- starter, good communication, team player
• High level of accuracy, attention to details
• Excellent communication skills in English, other languages a plus
• Passion for Hospitality & gastronomy

We look forward to receiving your application including your complete application by January 8th, 2026

Desired Start Date: ASAP

At BE WTR, we value the diversity of the people we hire and with whom we collaborate. Diversity represents a richness and a strong added value. We foster a work environment in which individual differences are respected and valued positively. Today this diversity has built our strength and allows us to develop everyone's potential and to leverage the strengths of every team member.