Bid Coordinator

Why Midstream

Midstream Lighting is one of the global leaders in advanced LED lighting for ports, airports and sports. In the sports sector our technology powers stadiums, training grounds and arenas across the world. We have received the Queen's Award for Enterprise for Innovation and have been recognised in the FT Fast Track 100 and Deloitte UK Technology 50. We continue to grow year on year and are setting the standard for high performance lighting.

Role Overview

We are looking for a Bid Coordinator who is highly organised, detail focused and comfortable managing multiple live opportunities at once. You will coordinate the full bid process from initial enquiry through to submission and post award handover. This role sits at the centre of sales, engineering and delivery, ensuring bids are complete, compliant and handed over cleanly once awarded. The role is not about selling. It is about control, clarity and follow through.

What you will do

• Coordinate bid activity from enquiry to submission
• Review tender documents, drawings and specifications
• Manage bid programmes, deadlines and internal inputs
• Gather technical, commercial and supplier information
• Support estimating with BOQs, pricing schedules and assumptions
• Liaise with engineering for technical responses and clarifications
• Ensure bids are compliant, structured and professionally presented
• Prepare and submit final tender documents
• Manage post-award documentary handover, including scope, pricing, assumptions, exclusions, drawings and supplier data.
• Support variations, clarifications and after-sales queries as required
• Maintain clear records so delivery teams start with certainty
  
  

What you bring

• Experience in bid coordination, estimating support or pre-construction roles
• Strong organisational and document control skills
• Confidence working with technical and commercial information
• Ability to read drawings and specifications at a working level
• Strong Excel and document formatting skills
• Comfortable chasing inputs and holding people to deadlines
• Calm under pressure and able to manage multiple bids at once

What you will get

• A central role in winning and launching major lighting projects worldwide
• Real responsibility and visibility across the business
• A structured environment with clear ownership
• A tight team that values accuracy and follow through
• Competitive salary based on experience