Business Coordinator

About Us:

EDF power solutions North America has been providing clean energy solutions throughout the U.S., Canada, and Mexico since 1987. We are a market-leading independent power producer and service provider, serving utilities, corporations, industries, communities, institutions, and investors with reliable, low-carbon energy solutions that help meet growing demand.

From developing and building scalable wind (onshore and offshore), solar, storage (battery and pumped storage hydro), smart EV charging, microgrids, green hydrogen, and transmission projects, to maximizing performance and profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain—from origination to commercial operation.

Be a part of an innovative and collaborative team environment that fosters our goal of delivering renewable solutions to lead the transition to a sustainable energy future.

Note: This is a 1-year Limited Term position, which is eligible for medical, dental, vision, and paid time off benefits. Desired Work Location: Remote - KS, NE, OK

Salary Range: The full pay range for this role is $28.08 to $46.83 per hour. The target range for this position is $31.00 to $39.00 per hour. We generally base our salary decisions on factors such as internal equity, candidate work and/leadership experience, educational credentials, and in some cases, candidate work location.

Scope of Job: In accordance with AO goals and objectives and the core values of EDF power solutions, assist Asset Managers and Site Managers by coordinating all administrative aspects of assigned projects' activities to include reporting, data entry and data analysis, vendor coordination, inventory management tasks, procurement process, CMMS (SAP or applicable system). Execute on applicable administrative project needs, as assigned, while supporting operational continuity, efficiency, and profitability of the assigned projects. 

Responsibilities:

• Foster a culture of safety by:
  • Performing safety observations and/or team engagements
  • Exhibiting safety behaviors that are in line with HSE standards
  • Being aware of safety policies and procedures
  • Attending annual Safety Training (as applicable)
• Deliver timely and accurate reporting to help the business meet its PBA and EBITDA targets by:
  • Conducting and analyzing Dayforce vs SAP recorded hours variance reports and SAP Hour Allocation Reports
  • Generating regional safety incident reports and safety training completion reports
  • Consolidating data and delivering Profit & Loss reports
  • Generating 3rd Party consumption and contractor hours reports
  • Conducting annual review of contractual billing rate and escalation changes
• Demonstrate reliable administrative performance by delivering above 97% in service orders aging KPIs and 99% in inventory accuracy through:
  • Generating and evaluating aging reports (open service orders, Computerized maintenance management system, Accounts Receivable, invoices)
  • Evaluating and delivering on Controlling Goods Issued (COGI) Reports to minimize parts consumption and service order errors
  • Conducing tasks associated with inventory management tracking, including evaluation of inventory accuracy levels, and performing inventory goods receipts in SAP
  • Creating, tracking, and executing of sales orders
  • Coordinating and creating purchase requisitions and purchase orders
  • Supporting Site Management with service order process
  • Coordinating and confirming vendor ISNet compliance
  • Performing overall SAP tasks as required for timely payment of invoices (MIGO, VIM) as well as addressing and resolving any associated invoicing needs
  • Timely and correct onboarding of vendors into business management system
  • Booking travel arrangements when necessary
  • Supporting site manager in providing data for annual budgeting process
  • Providing on-site administrative support as required
  • Conducting business process training for new site hires
  • Uploading compliance documentation as required (NERC, GADS, permits)
• Analyze data and seek opportunities to gain efficiencies and improvement in regional delivery on annual KPIs by:
  • Identifying labor hours variances and their causes
  • Utilizing SAP hour allocation report to highlight areas for improved labor efficiency
  • Identifying Profit & Loss trends and interpreting financial data for deeper analysis
  • Identifying procurement activity error trends and recommending solutions
  • Identifying internal process inefficiencies and recommending solutions
  • Identifying scheduled service scorecard variances for improvement
  • Identifying vehicle savings opportunities
  • Performing ad hoc analyses as assigned
• Other duties as assigned

Working Conditions: 90% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment. 10% of time is spent outside of the office visiting sites in additional to attending various trainings and meetings. 

Fiscal Responsibilities: Must work within the budget constraints as authorized by the Regional Senior Director of Asset Optimization, while successfully following all policies and procedures related to employees' fiscal responsibilities in doing the day-to-day job.

Education/Experience:

• Experience in balancing multiple, deadline-driven projects. Excellent planning, prioritization, and time management skills. Basic understanding of contract compliance, inventory management and procurement processes. Business administration experience while working for a large company and understanding basic accounting principles. Previous working with CMMS, Ariba and SAP are all pluses. Knowledge of Microsoft Suite is necessary.
• High school diploma required with at least 2-4 years of relevant business administration experience. Associate Degree in business administration, accounting or supply chain a plus.

Critical Competencies:

• Technical Competencies:
  • Basic electrical generation understanding
  • CMMS subject matter expert
  • Microsoft Office Suite
  • Data analysis tools (Tableau, Sphera, ORCA)
• Leadership Competencies:
  • Takes Accountability
  • Optimizes Communications
  • Influences Others
  • Promotes Teamwork & Collaboration
  • Takes Initiative
  • Problem Solver
  • Supports change and innovation
  • Critical thinking
• Business Competencies:
  • Basic Financial Knowledge
  • Budget Planning and Analysis Skills
  • Ability to support strategic implementation
  • Knowledge of Basic Accounting Principles
  • Contract knowledge
  • Company process expertise
  • Project management skills
  • Planning and prioritization skills
  • Continuous Improvement Contributor
• Interpersonal Competencies:
  • Empathy
  • Dependable
  • Thorough
  • Direct
  • Adaptable
  • Questioning attitude
  • Change agent
  • Outward Mindset
  • Facilitation Skills
  • Time Management
  • Communication Skills
  • Multitasking Ability

Physical Requirements: Office and computer based working environment.