Office Manager

Our mission

Constructor's mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency. 

With strong expertise in machine intelligence and data science, Constructor's all-in-one platform for education and research addresses today's pressing educational challenges: access inequality, tech clutter, and low engagement of students.

Our headquarters is located in Switzerland, and we also have legal entities in Germany, Bulgaria, Serbia, and Singapore

Please send your resume in English only.

The type of contract is a full-time legal agreement, not a B2B contract.

100% office work: Belgrade: Makedonska 12, 11000 Belgrade, Serbia

Duties & Responsibilities:

• Greeting, welcoming visitors and directing them to the appropriate departments or individuals, provide general support to visitors;
• Booking meeting rooms, ensure that meeting rooms and reception area are tidy and presentable, will all necessary stationery and material (pens, paper, water, etc.);
• Liaise and supervision of facility management vendors, including cleaning, catering and security services;
• Maintaining the office condition and office equipment as needed and arrange necessary repairs;
• Ensuring that basic facilities, such as water and heating are well-maintained;
• Administrative support related to employee business travel processes
• Coordinate with IT and Procurement departments on all office equipment;
• Monitor office expenses and costs;
• Helping to organize and maintain office common areas;
• Ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements;
• Check frequently the levels of office supplies, maintain and place appropriate orders and document financial information related thereto;
• Maintain office security by following safety procedures and controlling access via the reception desk, issue visitor badges;
• Receive letters, packages and distribute them, answer phones, taking messages and writing e-mails, perform administrative tasks including filing and photocopying;
• Answer questions and address complaints;
• Partner with HR to update and maintain office policies as necessary.

Qualifications & Experience

• Proficient in English and Serbian (oral and written);
• High school diploma;
• 2+ years of the proven office management, administrative or assistant experience;
• Excellent communication skills and proficiency in MS Office;
• Customer service attitude;
• Ability to work well independently under limited supervision;
• Familiarity with office organization and optimization techniques;
• The ability to be proactive and use the initiative: to see what needs doing and to do it;
• Attention to detail and problem solving skills;
• Good organizational and multi-tasking abilities.
• Professional attitude and appearance
• Desire to be proactive and create a positive experience for others.

What We Offer

• Choice of work equipment (e.g., laptop, monitor, etc.)
• English classes (iTalki – $130 monthly)
• Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
• Newborn bonus (€500 per child)
• Patent remuneration
• Paid leave
• Remote work in locations without our offices
• Hybrid work in locations with offices (2 days in-office, 3 days remote):
  • Sofia: 59 G. M. Dimitrov Blvd., NV Tower, 8th floor, 1700
  • Belgrade: Makedonska 12, 11000 Belgrade, Serbia

Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.

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