Office Manager

5 days ago

Belgrade, Central Serbia Prohuman Serbia Full time €25,000 - €40,000 per year

We are part of the
Prohuman Group
, a leading European HR services provider with over 20 years of experience across the Central and Eastern European markets (Hungary, Slovenia, Germany, Austria, Romania, Croatia, and Serbia), headquartered in Budapest.

Since 2004,
Prohuman Serbia
has been providing recruitment and selection services across all levels (from top management to entry-level positions), as well as HR administration, payroll, BPO solutions, temporary staffing, and a wide range of HR consulting services.

As our local team continues to grow, we are looking for a proactive and highly organized
Office Manager
to take ownership of daily operations and ensure our office runs efficiently and smoothly. This is a key role for someone who thrives in a dynamic, people-focused environment and enjoys being at the heart of team operations.

Key responsibilities:

  • Manage and maintain business documentation, including sorting, forwarding, and archiving materials
  • Handle incoming and outgoing mail and deliveries, and maintain accurate records of correspondence
  • Coordinate insurance cards, corporate gifts, and other office distributions
  • Register and file all documents in accordance with internal procedures
  • Organize meetings, travel arrangements, and accommodation bookings for employees and management
  • Facilitate effective communication and information flow across teams and departments
  • Prepare and send official correspondence, forms, and business letters as instructed
  • Maintain databases and administrative records
  • Track office expenses and prepare regular reports
  • Monitor office supply levels and ensure timely procurement of necessary materials
  • Provide administrative assistance and support to employees and external partners as needed

Requirements:

  • Minimum 2 years of experience in office management, administration, or executive support
  • Excellent organizational and communication skills
  • Proactive, hands-on approach and strong attention to detail
  • Proficiency in MS Office and good command of English
  • Positive attitude and service-oriented mindset

What we offer:

  • A collaborative and supportive work environment
  • Opportunity to take ownership of office operations and internal processes
  • Stable position within a growing international HR group

If you are an organized, dependable, and people-oriented professional who enjoys keeping things running seamlessly — we'd love to meet you.

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