Assistant Project Manager

3 days ago

Serbia Utopia Full time

About the role

We are looking for an Assistant Project Manager/ Document Controller Junior with an architectural or civil engineering background to support the delivery of several high-end real estate developments.

The role is ideal for an organized and punctual project management professional who is detail-oriented and proactive. Reporting to the Design Manager, you will provide daily administrative and coordination support to both the Design Manager and Construction Project Manager. You will work closely with internal stakeholders, including our in-house design team of architects, engineers, and consultants, while also liaising with external contractors and suppliers.

Responsibilities

  • Meetings Coordination: Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes
  • Documentation: Assist in the preparation of key project documentation including Guidelines, Corporate Manuals, and Design Briefs
  • Time Planning and Task Tracking: Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability
  • Document Control: Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation
  • Procurement Support: Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper record keeping of procurement-related documents and correspondence
  • Administrative Support: Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks
Requirements

CV Requirements

  • Fluency in English, both written and verbal
  • A degree in Project Management, Architecture, Civil Engineering, or a related discipline
  • Proficiency in MS Office, Google Suite, Miro
  • Experience with Atlassian Suite
  • Familiarity with core project management principles
  • Proven ability to work effectively in a remote, home-office environment
  • Highly organized, process-driven, and detail-oriented
  • Self-motivated with a proactive mindset and strong sense of accountability
  • Comfortable working independently and adapting to evolving project requirements in a fast-paced environment

Nice to Have

  • Proficiency in additional languages (Spanish or Russian)
  • Working knowledge of design software such as AutoCAD, Revit, or Navisworks

  • Project Manager

    2 weeks ago

    Belgrade, Vojvodina, Serbia CREATEQ Full time €30,000 - €60,000 per year

    You will:Be in charge of communication with stakeholders and managing expectations throughout the project lifecycle Ensure the delivery of high-quality solutions on time and within scope Track project costs and manage development budgets effectively Closely monitor progress and proactively address any risks or blockers Collaborate with cross-functional teams...

  • Shop Assistant

    14 minutes ago

    Serbia Vinnies Full time

    About Us The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services.  Our employees...

  • Shop Assistant

    2 weeks ago

    Serbia Vinnies Full time

    About Us The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services.  Our employees are...

  • Shop Assistant

    13 minutes ago

    Serbia Vinnies Full time

    About Us The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services.  Our employees...

  • Virtual Assistant

    2 weeks ago

    Serbia Moon Magic Jewelry Full time

    At Moon Magic, we're more than just a jewelry brand — we're a global, 100% online-based boutique that brings authentic, ethically sourced gemstone jewelry to customers around the world. With a passionate customer base and a strong digital presence, we pride ourselves on combining elegance, sustainability, and innovation.We are looking for a proactive and...

  • Office manager

    3 days ago

    Belgrade, , Serbia Zelh Full time

    Job description About us:Zelh is a fast-growing, passionate outsourcing company.Our mission is to be the most reliable company by offering and maintaining consistently high-quality services.We achieve the mission by fostering long-term relationships with customers, employees, and vendors. Personal attention, timely communication, and respect for all people...

  • ICT Help Desk Assistant

    7 days ago

    SRM - OSCE Mission to Serbia, Belgrade OSCE Full time

    BackgroundThe vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia.The successful candidate will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period.The incumbent will work in the OSCE Mission to Serbia's Comms/IT Section of...

  • Office Administrator

    1 week ago

    Serbia Teva Full time

    Who we are Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic...

  • Account Manager

    2 weeks ago

    Serbia (Remote) Quadro Consulting Full time

    About the RoleWe are Quadro Consulting, a growing company founded and based in Bonn. As we continue to grow, we are looking for an experienced Account Manager who will support both our team and our international client, ensuring stability, strong collaboration, and continued success on both sides.This role blends client partnership, operational...

  • Digital Marketing Manager

    2 weeks ago

    Serbia Uvation Full time $50,000 - $120,000 per year

    Job Summary:As a Digital Marketing Manager at Uvation, you will be pivotal in crafting and executing marketing strategies to drive growth and enhance market positioning in the competitive North American data center market. Your role will combine strategic marketing initiatives with hands-on content creation, public relations management, and digital marketing...