Accounts Payable Assistant

9 hours ago

Belgrade, Central Serbia gategroup Full time €18,000 - €25,000 per year

We are currently looking to recruit
Accounts Payable Assistant
for our Shared Service Centre. This position will be based in our beautiful offices in New Belgrade.

In this role, you will ensure that vendor invoices are processed accurately, efficiently, and in compliance with company policies and statutory requirements. The Accounts Payable Assistant plays a key role in maintaining strong relationships with vendors and internal stakeholders, supporting payment accuracy, and ensuring timely resolution of queries. You will also contribute to continuous improvement initiatives within the Shared Service Center (SSC) Accounts Payable team.

Key Responsibilities

  • Review and validate invoices, ensuring compliance with
    Accounting, VAT, and company policies
  • Match invoices (Cost of Sales) against purchase orders and deliveries in
    ERP systems
  • Code and process indirect invoices through automation and approval workflows in
    Basware
  • Manage and resolve vendor queries and purchase order issues with both internal and external stakeholders
  • Process domestic and international payment runs, including upload into banking platforms
  • Validate, process, and monitor
    manual and one-time payments
  • Perform monthly reviews and reconciliations of the
    AP ledger
    (including debit balance clearing)
  • Manage vendor accounts and perform
    statement reconciliations
  • Monitor and maintain the
    AP central mailbox
    , ensuring queries are actioned within 24–48 hours per guidelines
  • Ensure new vendor setups and master data change requests are correctly approved and compliant with company procedures
  • Support
    monthly AP KPI reporting
    and dashboard updates
  • Contribute to
    ad-hoc projects
  • Manage archiving and retrieval of AP documentation in line with company and statutory requirements
  • Maintain and update AP
    process documentation
    and task lists
  • Foster a culture of
    continuous improvement
    in AP processes, controls, and automation initiatives

Skills and Competencies

  • Strong attention to detail and accuracy in high-volume processing
  • Efficient, well-organized, and skilled at managing time to deliver results on schedule
  • Strong communication skills for effective collaboration with vendors and internal teams
  • Good knowledge of
    SAP
    or other ERP systems and good knowledge of
    MS Excel
  • Understanding of
    AP processes, VAT rules, and accounting basics
  • Problem-solving mindset with a proactive approach to resolving issues
  • Ability to work effectively in a
    multinational and fast-paced environment
  • Fluency in English (mandatory); German is considered a plus

Qualifications and Experience

  • Previous experience in
    Accounts Payable, Finance, or a Shared Service Center
    environment
  • Strong working knowledge of
    invoice processing, reconciliations, and payment runs
  • Experience with
    AP automation tools
    or process improvement initiatives is desirable

What We Offer

  • Opportunity to work in an
    international and dynamic environment
  • Exposure to
    global finance processes and systems
  • Professional development, training, and career progression within the Finance team
  • Competitive compensation and benefits package
  • A collaborative culture that values
    continuous improvement and teamwork

Please note that candidates must have the right to live and work in Serbia.
We regret that only shortlisted candidates will be contacted.

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