Office Coordinator

9 hours ago

Belgrade, Central Serbia Travelfusion Ltd. Full time €25,000 - €45,000 per year

Travelfusion is the world's largest travel B2B content aggregator for LCCs (Low Cost Carriers) and FSCs (Full Service Carriers) processing hundreds of millions of daily transactions with tens of thousands of daily flight bookings. Travelfusion's platform powers the world's leading online leisure and business travel agencies, as well as the meta search and travel ecommerce sites. The business also offers shopping and bookings of hotels and rail operators. Travelfusion is also the leader in direct payment and settlement solutions - tfPay - which manages payments and reconciliations for millions of air tickets. We are a dynamic SaaS technology company, rapidly growing profitable business with 200 employees based in London, Shanghai and Thessaloniki.

DUTIES

  • Assist in all aspects of office/facilities coordination
  • Liaise with maintenance contractors, book visits and manage building permits
  • Collect, sort/send post; book and track couriers
  • Ensure meeting rooms are tidy and provide refreshments if requested
  • Welcome visitors, order access cards and liaise with building security and reception
  • Order groceries/stationery and ensure kitchens are stocked
  • Source quotes and estimates for new suppliers 
  • Handle desk allocation and help set up new employees
  • Organise and host internal/external social events e.g. Christmas & Summer parties, adhoc gathering
  • Responsible alongside Office Manager for Health & Safety, Fire Evacuation plan, appointing Fire Marshals and organising related training
  • Ad hoc projects

DESIRABLE SKILLS & EXPERIENCE

  • This is a hands-on role requiring flexibility
  • Strong organisation, communication and customer facing skills
  • Good attention to detail
  • Knowledge of Health & Safety procedures
  • Diligent, reliable and willingness to be flexible
  • Experience of office procedures and tools (MS Office or similar)
  • Used to a fast-paced commercial environment,  juggling tasks and meeting deadlines
  • Background in facilities, property, travel or hospitality 

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