Office Assistant

2 weeks ago

Belgrade, Central Serbia Alcazar Energy Partners Full time €40,000 - €50,000 per year

Join Our Team as an
Office Assistant – Serbia

Location:
Belgrade, Serbia

We are looking for a
highly organized and motivated Office Assistant
to play a vital role in supporting our operations across the Balkans Platform countries. This is a dynamic opportunity to work in a fast-paced, international environment where you'll provide essential support across administration, personal assistance, finance, and general operations.


Your Role & Responsibilities

Office Administration & Coordination (Primary Role)

  • Organize office operations and assist management in optimizing procedures across the Balkans Platform countries.
  • Coordinate administrative processes across offices to ensure efficiency and consistency.
  • Organize and store paperwork, documents, and computer-based information.
  • Assist in drafting and maintaining standard operating procedures for administrative processes.
  • Ensure alignment between regions and standardize best practices.
  • Support compliance with local regulations where necessary.
  • Liaise with IT to coordinate workstation setups (PCs, phones, software access).
  • Provide office orientation for new hires, ensuring smooth onboarding.
  • Ensure cost-effective procurement of office supplies and maintain vendor relationships.
  • Anticipate office supply needs and manage stock levels.
  • Perform receptionist duties, including receiving and directing calls and inquiries.
  • Assist in organizing company meetings, workshops, and team events (logistics, catering, venue setup).
  • Maintain consistency in office management standards and best practices.

Personal Assistant Duties (Supporting Role)

  • Provide high-level administrative support to the Balkans Platform Head (schedules, appointments, travel).
  • Organize and maintain calendars, ensuring efficient time management and prioritization.
  • Prepare meeting agendas, minutes, reports, briefing papers, and presentations.
  • Handle correspondence (emails, calls, post) and distribute communications.
  • Liaise with internal and external stakeholders on behalf of the Balkans Platform Head.
  • Arrange travel and accommodation across the Balkans Platform and maintain travel expense records.
  • Conduct research and compile data to support decision-making.

Financial & Bookkeeping Support (Supporting Role)

  • Assist the bookkeeper in maintaining financial transactions.
  • Process, prepare, and record invoices and vendor bills.
  • Track, record, and maintain expenditure records with full documentation.
  • Prepare and distribute weekly cash reports.
  • Support preparation of the Overhead Monthly Report for the bookkeeping agency.
  • Execute payments and maintain accurate financial database records.

General Administrative Duties

  • Photocopy, scan, and file documents, ensuring accurate record-keeping.
  • Maintain a structured filing system for administrative and financial documents.
  • Assist in organizing events across the Balkans Platform and Dubai Head Office.
  • Interact with directors and senior staff as required.
  • Perform additional duties to support business operations.


Why Join Us?

  • Be part of a growing, international company driving renewable energy projects.
  • Work directly with leadership and senior teams across borders.
  • Enjoy a diverse role covering administration, finance, and operations.
  • Gain exposure to international business standards and practices.
  • Contribute to impactful projects that make a difference across the Balkans.

If you are detail-oriented, proactive, and eager to contribute to a dynamic team, we'd love to hear from you. Apply now and help us drive efficiency and excellence across our operations in Serbia and beyond

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