Office Manager

2 weeks ago

Belgrade, Central Serbia BrainRocket Full time €25,000 - €40,000 per year

We are seeking an experienced and proactive Office Manager to lead the administrative and operational functions of our newly launched office in Belgrade. This role is critical in creating an efficient, safe, and welcoming workplace environment. The ideal candidate will have a proven track record in office management, a strong understanding of local compliance standards, and a people-centric approach to operations and employee engagement.

Key Responsibilities Onboarding & Orientation (15%)
  • Prepare workstations for new hires, coordinate with IT for hardware and system setup.

  • Conduct office orientation, introducing new employees to facilities, protocols, and key staff members.

  • Support HR in onboarding policy implementation, ensuring compliance and smooth employee integration.

Workplace Safety & Health (20%)
  • Monitor compliance with Serbian health and safety regulations and maintain accurate records.

  • Organize and lead regular safety drills and training sessions.

  • Ensure implementation of health and safety policies and coordinate with cleaning staff to maintain a safe, hygienic workplace.

Office Management (25%)
  • Serve as the main contact for office maintenance, utilities, supplies, and equipment.

  • Manage daily office operations and procedures for optimal efficiency.

  • Oversee relationships with external vendors and service providers to ensure timely delivery of services and supplies.

  • Maintain office supplies inventory, placing timely orders and managing restocking.

  • Supervise the Office Receptionist to ensure smooth front desk operations.

Communication & Employee Well-being Initiatives (10%)

  • Support and execute internal events and team-building initiatives.

  • Drive employee well-being programs and foster a positive workplace culture.

  • Manage partnerships for employee discounts and local benefit offerings.

Corporate Social Responsibility (CSR) (10%)
  • Coordinate logistics for CSR activities such as charity events or environmental programs.

  • Collaborate with internal teams to encourage employee participation in CSR efforts.

  • Plan and support office-based CSR projects to enhance the company's community impact.

Financial & Administrative Support (10%)
  • Manage office-related insurances and ensure compliance with company policies.

  • Handle office-related invoicing and coordinate with finance for accurate and timely payments.

  • Oversee logistics for company vehicles, including maintenance, usage policies, and documentation.

Other Duties (10%)
  • Perform other duties and special projects as assigned to support business operations.

Qualifications & Skills
  • Minimum 5 years of experience in office, operations, or facilities management.

  • Proven ability to manage multiple responsibilities in a fast-paced environment.

  • Strong organizational and project management skills.

  • Familiarity with Serbian labor and health & safety laws is an advantage.

  • Fluent in English & Serbian

  • Proficient in office tools and administrative platforms.

  • Excellent communication and interpersonal skills.

What We Offer:

Be part of setting up and shaping our brand-new office in Belgrade.

Work in an international and dynamic environment.

Opportunities for career growth and personal development.

A fun and collaborative workplace with regular team events.

If you're excited about building a great office atmosphere and being the heart of our Belgrade office, we'd love to hear from you

Apply now and help us make Brainrocket's new office a fantastic place to work

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