Senior Office Manager, Belgrade

2 weeks ago

Belgrade, Central Serbia JetBrains Full time €25,000 - €40,000 per year

JetBrains is a well-known international software development company. Ever since we started, back in 2000, we've strived to make the strongest, most effective developer tools on earth. Our products are used by more than 15 million users worldwide, and 88 Fortune Global 100 companies are our customers.

While we're best known in the developer community, JetBrains employs more than 2,500 internationally minded professionals working from offices across Europe, the US, the Middle East, and Asia. If you're passionate about meaningful work, tangible impact, and a collaborative culture that favors continuous improvement, you'll find your place here.

We're looking for a Senior Office Manager to join our Belgrade office.

In this role, you'll combine hands-on office management with strategic oversight, ensuring our Belgrade office runs smoothly and provides a welcoming, efficient, and professional environment for employees and visitors alike. Fluency in Serbian and a good understanding of local specifics will be essential to succeed, given the local context of the role.

If you thrive in a dynamic environment, enjoy supporting people, and are motivated by creating a great employee experience, we'd love to hear from you.

This is an initially temporary position on a fixed-term contract, with the potential for extension depending on business needs.

As part of our team, you will:

  • Give a warm welcome to new colleagues and visitors, answer and redirect phone calls, receive and sort incoming mail, deliveries, and branded merchandise, and manage outgoing mail, electronic correspondence, and internal communications.
  • Ensure that the office operates smoothly, place orders for office supplies, coordinate lunch catering, keep common areas and meeting rooms tidy, and ensure sufficient office supplies and water.
  • Coordinate and organize meetings, conference calls, and office events, and participate in inventory activities.
  • Supervise and coordinate the work of external companies maintaining the office (cleaning, flower care, appliances, and other technical services).
  • Communicate and cooperate with external service providers and local authorities, ensuring compliance with local regulations.
  • Provide effective support as a contact person for everyday questions and requests from employees.
  • Act as the main point of contact for the Belgrade office, ensuring smooth collaboration with global HR, Finance, IT, and Operations teams.
  • Suggest and implement improvements to office operations, processes, and workflows.

We'd be happy to have you on our team if you have:

  • Relevant experience in office management or team support. Experience setting up or developing a new office is a plus.
  • Strong organizational and multitasking skills, with the ability to balance hands-on daily operations and strategic oversight.
  • Fluency in Serbian and English, both written and spoken.
  • A hands-on, proactive approach to solving issues.
  • An outgoing attitude, good communication skills, and a collaborative mindset.
  • An internal drive to create comfort and a welcoming environment for colleagues.
  • Experience managing vendors, budgets, and office-related projects.
  • Familiarity with local administrative and workplace requirements.

Why join us?

At JetBrains, we believe great software is built by great people – and we work hard to create an environment where people perform at their best. As a Senior Office Manager in Belgrade, you'll play a key role in shaping the employee experience locally while contributing to our global operations.

Ready to build something exceptional? Join JetBrains and make your mark

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