Senior Administrative Manager, Belgrade branch office

JetBrains is a well-known international software development company. Ever since we started, back in 2000, we've strived to make the strongest, most effective developer tools on earth. Our products are used by more than 15 million users worldwide, and 88 Fortune Global 100 companies are our customers.

While we're best known in the developer community, JetBrains employs more than 2,500 internationally minded professionals working in offices across Europe, the US, the Middle East, and Asia. If you're passionate about meaningful work, tangible impact, and a collaborative culture that favors continuous improvement, you'll feel at home here.

We're now looking for a Senior Administrative Manager to join our Belgrade team. In this position, you will ensure the efficient functioning of the branch office, which involves several functions:

• Leading the branch's administrative staff.
• Overseeing daily operations.
• Managing the branch's operational logistics and budgets.
• Supporting the Country Manager by implementing policies and procedures.
• Representing JetBrains' Serbian entity in front of government authorities and to other official and legal structures.

If you thrive in a dynamic environment, enjoy supporting people, and are motivated by creating a great employee experience, we'd love to hear from you.

This position is initially temporary and subject to a fixed-term contract, with the potential for extension depending on business needs and your performance.

As part of our team, you will be responsible for:

Staff leadership:
Overseeing and guiding the branch's administrative staff (HR, IT, Office Management, Accounting, and Legal teams), providing support and mentorship, and promoting effective communication and adherence to procedures.

Operational oversight
: Coordinating branch operations and monitoring and managing daily administrative functions, including facility management, procurement, record-keeping, and relations with third parties.

Financial management
: Handling accounting-related duties, such as controlling and approving invoices and expense reports, reconciling financial reports, and managing the branch budget.

Policy implementation:
Implementing and ensuring adherence to administrative policies and procedures within the branch.

Process improvement:
Recommending and implementing improvements to administrative processes and procedures to enhance efficiency.

Coordination and liaison:
Acting as a liaison between the local branch, peer branches, and global management to coordinate various administrative tasks.

Official representation:
Represent the entity in front of various local authorities, commissions, and other official or legal entities.

We'd be happy to have you on our team if you have:

• Several years of experience in office administration or branch management.
• Familiarity with local administrative and workplace requirements.
• A demonstrated ability to lead, guide, and motivate administrative teams.
• Strong competence in managing multiple priorities and maintaining organized records and processes.
• The ability to balance hands-on daily operations and strategic oversight.
• Excellent analytical and problem-solving skills.
• Proficiency with office software and technology, including the Microsoft Office suite and Google Workspace.
• Familiarity with financial management principles, budgeting, and invoice processing.
• Fluency in Serbian and a strong understanding of local specifics.
• Fluency in English for reporting, communication, and collaboration with international teams.
• High adaptability to new teams and established practices.
• A respectful and positive attitude toward colleagues at all levels.
• Strong communication skills and a collaborative mindset.
• The ability to resolve conflicts and maintain a welcoming, supportive environment.
• The internal drive to create comfort and a positive experience for all team members.

Why join us?

At JetBrains, we believe great software is built by great people – and we work hard to create an environment where people perform at their best. As a Senior Administrative Manager in Belgrade, you'll play a key role in shaping the employee experience locally while contributing to our global operations.

Ready to build something exceptional? Join JetBrains and make your mark