Operations Administrator

10 hours ago

Belgrade, Central Serbia Hays Full time €25,000 - €40,000 per year

Join a leading global provider of innovative solutions in the elevator and escalator industry, dedicated to improving urban mobility and enhancing the safety and efficiency of buildings worldwide. Be part of a dynamic team that values sustainability, cutting-edge technology, and customer-centric service.

Responsibilities

  • Verifies the invoicing and collection status of the project against the billing plan and reports deviations.
  • Supports the Field Supervisor with document management of fitters and subcontractors, in coordination with the Installation Resource Manager.
  • Monitors and updates project financial forecasts on a monthly basis.
  • Creates purchase requests (PRs), follows up on purchase orders (POs), and checks invoices without POs/goods receipts.
  • Ensures accurate planning of installation hours and subcontracting PRs based on input from the Supervisor.
  • Administers change orders and updates relevant project data in the system.
  • Supports the project team with customer correspondence, collecting approvals and signatures, and managing required documentation.
  • Ensures all project data is correctly entered and maintained in the system for accurate financial reporting.

Requirements

  • Experience in administrative and project/order management tasks.
  • Ability to understand and manage complex contract terms, financials, and regulatory requirements.
  • Strong skills in business communication, report writing, and professional correspondence.
  • Problem-solving abilities with practical decision-making in variable conditions.
  • Knowledge of project cost management, financial forecasting, and billing processes.
  • Familiarity with procurement and logistics workflows.
  • Proficiency in Microsoft Office and SAP systems.
  • Ability to effectively present information and collaborate with diverse teams.
  • Professional-level English language proficiency.

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